If you’re struggling to differentiate between OneDrive and SharePoint, you’ve come to the right place. As a Microsoft Gold partner, Netitude are specialists in everything related to Microsoft 365. We not only assist our clients in utilising the software to its fullest potential but also actively use it ourselves. So, you can rest assured you're in safe hands.
Now, let's dive a little deeper into what each tool offers.
Microsoft offers SharePoint and OneDrive products that help organisations manage and collaborate on documents and other content. While they share some similarities, they serve different purposes and offer distinct features. Here are the key differences and similarities between SharePoint and OneDrive.
As we can see, there are some crossovers between the two. However, SharePoint is a tool with broader features and would be better suited for business use. OneDrive is perfectly aligned for those looking for productivity tools with a simple storage system for their own files.
Think of OneDrive as your personal car. You use your vehicle to commute to work, run errands and travel independently. On the other hand, you have SharePoint, which is more akin to public transport. It's a bit like a centralised platform that connects different individuals and teams within your organisation.
Knowing when to use SharePoint vs. OneDrive depends on your specific needs and the nature of your work. Here are some guidelines to help you decide:
Both SharePoint and OneDrive offer a range of benefits for businesses. Some of the more prominent benefits include enhancing efficiency in project management and enabling real-time collaboration for your organisation.
SharePoint excels in ownership distribution and company-wide collaboration, whereas OneDrive ensures privacy and organisation of personal files.
When it comes to security, Microsoft OneDrive and SharePoint have varied levels of features. OneDrive for Business users will have the exact same safeguards in place as SharePoint users. This is because they are essentially the same under the bonnet. People who use OneDrive for personal use are subject to looser security restrictions.
Our Virtual IT Director, Michael Hamer, suggests that if you are looking for a “best-in-class” level of security, then it would be well worth opting for a Microsoft 365 E5 package. Doing so would ensure that your business can take control of its data by optimising robust encryption and access control features.
One of the features you can reap the benefits of with the 365 E5 package is Customer Key encryption. This feature enables users to use their own root keys to encrypt their information within MS SharePoint Online and OneDrive for Business. Ultimately meaning you can take control of data and remain compliant while using the services.
The Customer Lockbox feature is an extra security step that prohibits Microsoft from accessing your organization’s data without permission. This means that your information remains secure when their engineers are required to provide your business with technical support. It works by bringing the user into the approval workflow process that’s used by Microsoft to ensure that only authorized requests are permitted to access your content.
Undoubtedly, when it comes to streamlined integration, enhanced productivity and complementary collaboration features, Microsoft OneDrive and SharePoint should serve you well. If you wish to learn more about what Microsoft OneDrive and SharePoint can offer your business, contact our IT experts today!